With this software, whether or not an annual paid leave is "manually granted" or "automatically granted" will change whether or not it becomes an alert target.
We will use some examples to guide you in what kind of grant status you are not subject to alerts .
Please refer to this content in advance for the usage conditions and basic rules of "obligation to acquire more than 5 days of paid year" .
Before the information...
Before introducing the main subject, we will explain about "manual grant" and "automatic grant".
Leave management screen> It means that the administrator gives the grant date and the number of grant days from [Details] or [List of vacation days] of each employee .
For the grant data that has been manually granted, the grant type is displayed as "Manual grant".
If you select Option> “Paid vacation grant function: Apply”, you can set “Paid leave grant method” and “Paid leave grant days selection method” in each employee type.
Based on that setting, this system automatically calculates the "grant date"
When the automatically calculated grant date is reached, an alert will be displayed saying "Persons eligible for paid holidays" for processing that requires action.
If you click on it, you will be redirected to the "Persons eligible for paid leave" screen to check the automatically calculated number of days granted. If there is no problem with the number of days to be granted, the work will be performed on the screen of "Person who is eligible for paid leave". This is automatic assignment.
The grant type that is automatically granted is displayed as "Annual holiday".
Example when alert is not applied
Example 1: There are two manually assigned data within one year
Manual grant is an alert target when the following conditions are met.
- One year or more has passed since the last grant
Therefore, like this time, since it has been granted one year from the previous grant date (January 10, 2019), even if you manually grant it on April 1, 2019 for 10 days or more, it will be subject to the alert. I won't.
Example 2: The grant period overlaps and the first record date is before April 1, 2019
If the grant period overlaps (two grants are made within a year), the acquisition obligation period will be extended and the number of acquisition obligation days will increase proportionally.
In this product, if there are two automatic grants within one year, it is considered as "duplication of grant period".
*If manual assignment is mixed, it is not applicable.
If the grant periods overlap, the first automatic grant date is the first reference date and the second grant date is the second reference date.
The "obligation to acquire more than 5 days of paid year" was enforced on April 1, 2019, so if the first reference date comes before that , it will not be subject to alert.
By the way...
If you edit the number of days granted in the "Automatic grant" data, it will become "Manual grant". In a case like this, for example, if you change the automatic grant data on January 1, 2019 to manual grant, it will change to the pattern of "partially advance grant".
This refers to the case where there is a manual grant within one year before the first automatic grant date, and the total of the two grant days is 10 days or more.
Example: January 1, 2019 Manual grant 20 days → May 20, 2019 Automatic grant 20 days
The acquisition obligation period is one year from May 20, 2019, but the paid holidays acquired from January 1, 2019 to May 20, 2019 will be deducted from the acquisition obligation days of 5 days.
You can make it an alert target by changing from the "Duplicate grant period" pattern to the "Partially advance grant" pattern. However, the period of acquisition obligation and the number of acquisition obligation days are different between "overlapping grant period" and "partial advance grant". Please be careful.
Example 3: There are automatic grant and manual grant on the same day
If automatic grant and manual grant are performed on the same day, the alert will not be applied even if the total number of grant days is 10 days or more.