Yes it is possible.
For employees who are granted 10 or more days of paid leave per year, you can display a warning for employees who take less than 5 days per year. Also, if there is at least one employee who is warned, you can display an alert in "Attention!".
Basically, the base date for one year is “the day when more than 10 days of paid leave are granted”. Please note that the calculation of "acquisition for 5 days or more" includes the acquisition in half-day units, but does not include the acquisition in hourly units.
About "base date"
This function is related to the "Work Style Reform Law" that came into effect in April 2019. Therefore, the grant data with the grant date after April 2019 will be the base date.。
× Not the base date
Attendance grant date 2019/3/1 ↑2019/4 or earlier
○ It will be the base date
Hanako Hanako Grant date 2019/4/5 ↓2019/4 or later
*The base date is the data granted after "April 2019", but as long as it is acquired within one year from the base date, there is no problem with consuming any amount of the grant. For example, if the 2018/4 grant remains, it will be counted as "acquired for 5 days or more" even if the 2018/4 grant is consumed for 5 days.
The setting image of this function is as follows.
It is necessary to take at least 5 days from the grant date of paid leave of 10 days or more (referred to as the base date here) for one year (from October 1st to September 30th of the following day) . The administrator can set the warning period within this one year.
Although the example is given once a year with paid leaves , other grants are also described in the "Supplemental information" at the bottom of this content. Please also check.
Alert usage conditions for "processing that requires action"
The following settings are required.
・Option ＞ Paid vacation grant function : Apply
Even if the above setting is changed to "Do not use", the warning target person will be displayed in All menu> Work style reform> [Obligation to take paid leave 5 days a year].
To the last, it is a condition that an alert is displayed in "Process requiring action".
Please note that you cannot turn off the mandatory obligatory acquisition function for 5 days a year.
If you do not want to display alerts in "Actions that require action", change the number of days in "Warning for obligations" to blank.
1. Click Settings ＞ Other ＞ [Work Style Reform Related Settings] and select the tab of " 5 days Mandatory leaves".
2. Enter the number of days before the warning you want to give in the "Mandatory Holiday Alert", and then click the [Save] button.
For example, if you set it as 60 days, if it is 60 days before the deadline for taking paid vacation, and if it is from October 1st to September 30th of the next day, 60 days ago, on August 2, the next day on the management screen top A warning is displayed in "What to do".
How to check the warning target
1. If there is an employee who has not taken more than 5 days of paid leave on the warning day set in “Warning for obligations ”, [ 5 Days Mandatory Leave 5 ] is displayed in “Attention!” at the top of the management screen.
*Regarding alert display of general administrator In order for general administrator to confirm the alert display, the authority of affiliation/employee classification management> "Activity/Stamping: △ Only view" is required.
2. Click [Obligation to take paid holidays 5 days a year]> If you display "Display content: Not acquired", you can check the target persons who have not reached 5 days of acquisition and the acquisition status. You can also check this screen on the All Menus> Work Style Reform> 5th Annual Holiday Obligation Tab.
*The second base date is the day on which paid leave is granted within one year after the first grant.
* In the displayed content "Not acquired (before warning date)", employees who have not reached the warning date and have not met the acquisition days can be confirmed, and in "Acquired", employees who have met the acquisition days can be confirmed.
There may be cases where the paid leave is granted ahead of time or the grant period overlaps. We will explain how to handle such cases.
When granting 10 days or more ahead of schedule
The first automatic grant is half a year after joining the company, but when the company first gives paid leave and the first annual paid grant is rejected. It is necessary to acquire 5 days or more with the date given earlier than 10 days as the base date.
In the figure above, 10 days have been granted on the 4th day of joining the company, and annual paid leave six months after joining the company is rejected. In this case, the base date will be 4/1, which was granted 10 days or more in advance. If you give it 10 days or more ahead of schedule and it is granted after 2019/4, you will be warned.
When some are advanced and the grant period overlaps
There are cases where grants are made manually immediately after joining the company and then annual paid leave is granted. It is necessary to acquire 5 days or more (including the number of days acquired before the base date) with the latest grant date as the base date until the total number of days becomes 10 days or more . If it is manually granted before the first automatic grant date and it overlaps with the automatic grant period, it will be included if it is 10 days or more in total.
In the figure above, 5 days of manual leave are given on 4/1 and 5 days of the first annual paid leave are given on 10/1, for a total of 10 days. The latest grant date is 10/1 as the base date, and the acquisition period is from October 1st to 9/30 of the following year. If part of the leave is advanced and the grant period overlaps, even if the manual grant is before 2019/4, if the annual paid leave is granted after 2019/4, it will be subject to warning.
When the grant period overlaps
The second paid leave grant date falls within the one-year acquisition period of the first annual paid leave grant. (This may be the case for customers who have granted leave based on the grant date.) In this case, the acquisition period will be extended in line with the second grant, and the number of days required to be acquired will be adjusted according to the extension ratio.
In the above figure, the grant period has been extended from 10/1 to 3/31 of the year after the next year because the grant of 4/1 has been made within 1 year from the first grant of 10/1. As a result, 18 months ÷ 12 × 5 = 7.5 days are required to be acquired in line with the 18 months acquisition period . In this case, 10/1 is the first reference date and 4/1 is the second reference date. The warning will be given to the first base date after April 2019.
Various grants other than those listed are envisioned. Although it has been granted since April 2019, if there is something that is not covered by the warning , please list the target employee and contact us from the inquiry form.