Yes this is possible.
Overview of the "substitute time-off" function
This is a function that automatically increases the number of remaining holidays when you work over a specified time on a holiday. Holidays are days when the type of work day is "legal time-off" or "non legal time-off".
Table of contents
Currently, there are two types of leave acquisition methods: pattern usage type and leave usage type. The settings differ depending on which method you are using, so please check the article below.
※ The default when issuing an account after June 16, 2020 is "Use leave type setting".
Reference article: How to apply leaves. How can you distinguish between "use pattern" and "use leave type"?
When using vacation method "use pattern"
Confirmation of leave type settings
Click [Edit] in the settings "Schedule"> Leave type settings > "Daily leave" .
Basic information " Increase/ decrease ": Check "Increase due to time-off work" > Enter the time-off work hours accordingly and then [Register].
Confirmation of leave pattern settings
Settings [Schedule]> Pattern settings > [Close] [Edit]> Check if the following 3 items are set. Click here for details on schedule patterns.
- Schedule type: “All-day leave”.
- Holiday unit………………“All days”.
- Vacation type………………“Substitute time-off”.
Register work day type
If a specific day of the week is a regular holiday, we recommend that you register the work day type in Settings "Schedule"> Automatic schedule settings. Click here for details on automatic schedule settings.
If there are no fixed holidays, schedule from All Menu> Schedule Management .
If a holiday (a day whose work day type is "legal holiday" or "non-legal holiday" ) is recorded and work exceeds the set standard time , the remaining number of substitute holidays will automatically increase.
Example:
- "Increase/decrease in the number of holidays when going to work": "Increase by going to work on holidays"
Half day for work of 4 hours 0 minutes or more, 1 day for work of 8 hours 0 minutes or more - Registered “legal time-off” by work day on Sunday, June 2
- Attendance record 9:00 Attendance record 18:00
There are 8 working hours on the day when the type of work day is "holiday", so one day is automatically given as a substitute time-off.
How to get paid leave
Please assign a substitute time-off pattern from the work data edit screen or schedule registration screen on the day on which you want to get a substitute time-off. It will be recognised as 1 day and subtracted from the remaining days.
Example:
Acquired "substitute time-off" on June 4
It will be recognised as one day from the day off that was granted on June 2nd.
When using vacation method "use leave type"
Confirmation of leave type settings
Click [Edit] in the settings "Schedule"> Leave type settings > "Daily leave" .
Basic information " Increase/ decrease ": Check "Increase due to time-off work" > Enter the time-off work hours accordingly and then [Register].
* Schedule application for leave type only: Select "You can apply by entering only leave type ".
Register work day type
If a specific day of the week is a regular holiday, we recommend that you register the work day type in Settings "Schedule"> Automatic schedule settings. Click here for details on automatic schedule settings.
If there are no fixed holidays, schedule from All Menu> Schedule Management .
If a holiday (a day whose work day type is "legal holiday" or "non-legal holiday" ) is recorded and work exceeds the set standard time , the remaining number of substitute holidays will automatically increase.
Example:
- "Increase/decrease in the number of holidays when going to work": "Increase by going to work on holidays"
Half day for work of 4 hours 0 minutes or more, 1 day for work of 8 hours 0 minutes or more - Registered “legal time-off” by work day on Sunday, June 2
- Attendance record 9:00 Attendance record 18:00
There are 8 working hours on the day when the type of work day is "holiday", so one day is automatically given as a substitute time-off.
How to get paid leave
On the day when you take a substitute leave, assign the type: "substitute leave" and the acquisition unit "all-day leave" from the leave category on the work data edit screen or schedule registration screen. It is digested for one day and subtracted from the number of remaining days.
Example:
Acquired "substitute time-off" on June 4
It will be recognised as one day from the day off that was granted on June 2nd.