What are Options?
You can perform the following at Options.
- Check the number of users
- Turn optional features on and off
Details
You can change the settings at Settings > Others > Options. Options consist of the following 8 sections.
- 目次
Usage data
You can check the usage status of this system.
| Item | Description |
|---|---|
| User statistics (Current Mo.) | Displays the number of employees who have imprinted data (or deemed to be working) in the current month. Please note that deleted employees are also included in the calculation. |
Company info
This is the basic information about your company.
| Item | Description |
|---|---|
| Company name | Your company name is displayed. To change it, please contact us from the inquiry form. |
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Fiscal year start date (Mo./Dy.) |
This is the starting date for displaying the fiscal year. The default is set to April 1. To change it, please contact us from the inquiry form. |
| Password policy settings | This feature sets the minimum number of characters, validity period, and other conditions for passwords used by administrators and employees when signing in. |
| Two-factor authentication feature |
In addition to password authentication, you can implement two-factor authentication using the authentication app (available for admins only). * This feature is unavailable if the [Admin-employee link feature] is set to [Apply]. |
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Admin- feature |
This allows users to switch between admin and employee accounts if they have both. After signing in as an employee, the user can switch to the admin account. * This feature is unavailable if the [Two-factor authentication feature] is set to [Apply]. |
Attendance management settings
The following are advanced settings for attendance management.
| Item | Description |
|---|---|
| Time-slot category settings |
This feature divides a day into a maximum of eight-time slots and calculates the working time that occurred in each time slot.
This is useful when wages differ from a time slot to another. For details, please refer to this article.
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[Apply] enables the following.
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| Labor cost estimate output |
This feature provides a simple summary of labor costs based on
the attendance data. First, set transportation expense and wages for each employee or by Employee type. The system calculates labor cost estimations according to this setting. The results are shown in the Attendance data screen.
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| [Apply] enables the following. [Wage] button in [Settings > Employee > Employee type settings and Employee settings].
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| Alert feature |
Set colors by criteria (greater than, less than) to daily/weekly/monthly attendance data. |
[Apply] enables the following.
conditions on the top of the screen. |
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| * Restriction functions for overtime max. limit |
This feature controls the maximum overtime for each day by setting a limit.
You can set the overtime limit in minutes. In addition to employee requests, managers can edit overtime hours.
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[Apply] enables the following.
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| Flex work setting function |
This feature handles working time that exceeds specified hours (set by month or week) as overtime work. You can set calculation settings such as
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[Apply] enables the following.
[Flex work] under [Employee type settings > Monthly overtime work summary]. Putting a check on [Display standard work (hrs)] enables the following. If flextime work is set by month, this will show standard work time in the Monthly data and Time Card screens. If flextime work is set by week, [Weekly calculation] under Display condition is enabled. From here, you can check the weekly standard time. |
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| Bonus wage overtime aggregate function |
This feature handles unassigned working time that exceeds
specified hours (set by month) as [Bonus wage overtime]. Up to 2 stages can be set to Bonus wage overtime. For customers in Japan, this is useful to calculate extra overtime work, to comply with the 36 Agreement (Work agreement on overtime and holiday work). |
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[Apply] enables the following.
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| Summerize attendance data by |
This setting determines whether to organize data (Daily data,
Monthly data and Data by divisions and groups) by division or work location, when displaying and exporting. |
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[Apply] enables the following.
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| Division group functions |
Select [Apply] to manage several divisions in a group.
By doing so, you can view data summaries and export data by groups. You can also organize groups in a tree structure. |
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[Apply] enables the following.
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| Employee group functions |
This feature provides an alternate way to group employees, other than [Division] and [Employee type].
The Employee groups created are available as display options to filter data. This is useful to organize employee data into smaller units than Divisions (e.g. Temp agencies, etc.) An employee may belong to more than one Employee group. |
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[Apply] enables the following.
[Employee group settings] under [Settings > Employee].
You can filter data by Employee groups (Attendance data screen, Data export screen, etc.). |
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| Count shortages of intervals between work |
This feature counts the number of times intervals between the
clock-out time of the previous day and the following clock-in time (intervals between work) were lacking. If the interval is less than the specified Interval hours, it will be counted as 1 lack of interval. |
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By selecting [Apply], the information on shortages of intervals
between work are shown in the following screens.
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| Attendance confirmation feature |
You can enable or disable the Confirm attendance data feature.
This feature allows employees to confirm that they have checked all their attendance for the month (this is a feature different from the closing function). It can also send Email reminders to admins and employees if attendance data are not confirmed by the employee. |
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We recommend the [Use (Employee confirms data)] option.
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Display Hours in Office at Attendance Confirmation |
This feature shows the time in the office, total hours worked, and break time in the Attendance confirmation screen. This feature is available if the Attendance confirmation feature is enabled. |
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Selecting [Apply] will add new items in the Confirm attendance or the Attendance confirmation request screen. |
* The [Restriction functions for overtime max. limit] requires changing the internal settings, if not on the screen. Please contact us from the inquiry form.
Schedule settings
Extensions for schedule management are available from here.
| Item | Description |
|---|---|
| Plan/actual |
The Plan/actual feature compares planned (scheduled) working hours and actual working hours. |
[Apply] enables the following.
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| Grant paid leaves |
The Grant paid leaves feature calculates the grant date and the number of paid leaves eligible. This is initially set to [Apply]. |
[Apply] enables the following.
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| Leave types to show remaining leaves in Add schedule |
The number of remaining leaves is shown in [All menu > Schedule management > Add schedule]. The information is useful to plan schedules. The remaining leaves under the checked leave type are displayed. |
Request approval settings
You can change the settings related to the request approval feature.
| Item | Description |
|---|---|
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Request approval email notification function |
The system can send emails when admins receive or approve a request.
Settings > Admin > Admin settings Settings > Employee > Employee settings Emails are sent to those who have registered their email address on the above screen.
Notify approver of requests and cancellations via emails When an employee or admin submits a request, or when the request moves to the second approver, details are sent to the approver admin.
Notify requester of approval and rejection via email When an employee or admin submits a request, or when the request forwards to the next approver, the system sends an Email to the approver admin. |
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Contact person for Schedule, Time-record, Overtime and requests |
When submitting various requests, you can choose whether to submit the request to the admin at your work location or to the admin of the division you belong to. |
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Request message requirement function |
Selects whether or not to require a request message when submitting requests. If you select "Apply," employees cannot submit requests without entering a message. |
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Time recording division (Mobile request screen) division settings |
The time record request screen on mobile phones displays the "Time-record division". |
| Image upload at Leave Request |
When set to [Use], the [File Upload] feature will become available on the employees’ Time Record Request screen. Employees can attach delay certificates and other files to the request (Supports jpg, jpeg, png, gif, bmp, and pdf formats). |
Display settings
You can change the settings related to display mode.
| Item | Description |
|---|---|
| Display Language |
Select the basic display language for your entire environment. You can choose from Japanese or English. |
| Display format | Select the display format for the names of employees. If you enable the middle name field, a middle name input field is added in Settings > Employee > Employee Settings. |
| Time display format |
Select a time display format.
60 decimal The time is displayed as follows. 1 hours 15 minutes -> 1.15 1 hours 30 minutes -> 1.30 1 hours 45 minutes -> 1.45
10 decimal The time is displayed as follows. 1 hours 15 minutes -> 1.25 1 hours 30 minutes -> 1.50 1 hours 45 minutes -> 1.75 |
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The handling of the third decimal place for 10 decimal display |
This setting determines how to handle the value of the third decimal when time is displayed in 10 decimal format (for example:7.6666). Select from [Round down], [Round up], and [Round off]. |
| Break time-record | Set whether or not to display the [Break time-record] field in the Daily data screen, Time card screen, and the Edit work data screen. |
| View attendance data |
* This item is shown if you are using the [Time slot] feature. This setting determines the default tab of the daily and monthly data screen. |
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Image File URL Expiration Time |
When using a face recognition time recorder or chameleon code time recorder, the system displays the face image on the time card screen. You can control the access period of the URL for face images and files.
The [Restricted] option allows five-minute access after the time card screen is displayed. * This does not apply to files that are uploaded at the leave request screen. |
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Display period for resigned employees on the employee list |
Set the period resigned employees display on the Employee Settings screen. Employees who have resigned after the specified period are no longer displayed in the Employee Settings screen. You can specify the period in months. |
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Default display numbers |
Set the number of items on the list to display per page. By selecting [Display] at [Alert display when [All] is selected], the screen displays a dialog indicating it may take some time to display, depending on the conditions. |
| Display settings | Specify which items to show on the list when opened from the menu. Items that are set to "Show" are shown on the list screen. You cannot hide required items such as Division code. |
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Default value settings |
Set the initial values of checkboxes and radio buttons on each screen. For details, please refer to this article. |
| Mo. display range |
This sets an alternate display range if the closing date is set to a day other than the end of the month. Example: Displaying data in April |
Attendance data error settings
The settings in this category extend the range of data the system can detect errors.
| Item | Description |
|---|---|
| No time rec./Schedule | If a workday has a schedule but has no clock in/out data, the system can handle the data as an attendance error. You can use this setting to extract absent days and check for unnoticed leave requests. |
| Unregistered schedule | If a workday has a set of clock in/out data but no schedule is specified, the system can handle the data as an attendance error. You can use this setting to find schedule entry omissions. |
| Consecutive work | This setting shows data on employees who have worked more than the specified number of days consecutively at All menu > Attendance error > Consecutive work tab. |
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Leave type to count as working days in a row |
You can specify the leave type to include in the [Leave type to count as working days in a row] count above. The selected leave types are treated as workdays when checking for consecutive work. |
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Clock-out auto overwrite mode |
This setting automatically overwrites the first data with the following in case employees clock out multiple times continuously. This is useful to reduce clock-out errors. To check the overwritten clock-out data, go to [Edit work data] screen > [Reference the edit history]. |
Integrating External Services
Provides integration with external services. After selecting [Apply] and accepting the
license agreement, press the [Registration] button to enable the integration feature.
| Item | Description |
|---|---|
| Money Forward |
Integrates employee and attendance data with Money Forward Cloud Payroll. |
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LINE WORKS
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By enabling this feature, employees can clock in/out by texting specified messages at LINE WORKS. |
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KING OF TIME Web API Settings |
Provides direct access to our Web API. |
Log
You can check the account activities on the admin screen.
| Item | Description |
|---|---|
| Sign in/out log of the user |
Records of signing in/out of the administration screen can be viewed and exported in CSV format. * Does not count signing in/out of the employee screen. |