Confirming work data is called "closing". By "closing attendance", the work data is locked and the following operations cannot be performed.

• Application from employee
• Editing by a general administrator (editing is possible only by a master administrator)
• Attendance data recalculation

By closing the attendance before performing payroll calculation etc., it is possible to prevent the payroll calculation result and the work data from deviating from each other.  

Premise

This operation can be performed only by the "Master  administrator" or the administrator who has the authority for the division / employee type management authority "Closing attendance".

Close attendance

The closing process can be performed from the following three screens.

• All menus  > Work data  > Daily data
• All menus > Work data > Monthly data
• Daily data or time card > Edit work data

1. Click the [Close Attendance] button on the above screen.

2. When the confirmation screen is displayed, click [Attendance closing process]. It is also possible to close only some employees by clicking the [Specify employees and close] button.

* If there is an error work during the target period, the closing process cannot be performed.

Customers who do not see the [Specify employee and close] button
"Closing attendance function for each employee" must be turned on for this button to appear. If you would like to use the "closing attendance function for each employee", please contact the support center.

Cancel the closing of attendance

Only a master administrator or an authorized administrator can cancel closed attendance.

Click the [Cancel Closing Attendance] button on the daily data, monthly data, or work data edit screen.

View after Closing Attendance

Display

The closed attendance period is displayed as follows.

• Daily data ,A check mark will be displayed in the "Close attendance" field of the time card ...
• In the monthly data , a check mark will be displayed if all days of the display period are closed . If some days of the display period are not closed, nothing will be displayed.

Operation authority

Only the master administrator can edit even if it is closed.

Notification function

You can notify the administrator by e-mail when the attendance is not closed. Please refer to here for the setting method .

Note: About the judgment period of error work

If the judgment range of error work is "up to the previous day", the same day work will not be judged as an error. For example, even if there is an omission on the day of the closing date, it is possible to close attendance it as it is. Please be careful.

You can change the judgment range of error work to "until the day". If you wish to make changes, please contact our support center.