Please check the following contents and set the cooperation.
table of contents
Advance preparation
Both KING OF TIME and freee HR / Labor accounts are required. When linking, make sure that the "employee code" of KING OF TIME and the "employee number" of freee match.
Preparation on the KING OF TIME side
1. Please prepare a Master administrator account
Authentication is performed at the time of initial setting for cooperation, but please have it ready as you will need a KING OF TIME master administrator account at that time.
2. The extra overtime total function cannot be used
KING OF TIME's " extra overtime tabulation function " cannot be used. This is because "extra overtime hours" and "extra midnight overtime hours" cannot be linked correctly to freee.
Since you can set a fixed overtime fee with freee, even if you import all overtime hours, the payroll will be calculated correctly.
If you are using the "extra overtime total function", follow the procedure below to cancel the setting.
* Please note that the aggregated results will change.
Cancellation of the premium overtime tabulation function
Settings > Other > Options > Attendance management setting category > Check the Bonus wage overtime aggregate function. If it says "Use 1-phase overtime bonus wage" or "Use 2-phase overtime bonus wage", change it to "Do not apply" and register. After that, recalculate the attendance data .
3. Check the display range of the month
Settings > Other > Options > Display setting category > Month display range must be set to "Set the display range before / after 15 days (default)".
If it is set to anything other than this, change it and register.
Initial settings for cooperation
1. Log in to freee and open [Settings] menu> [API Linkage].
2. Click [Link] of KING OF TIME.
3. 3. The KING OF TIME linkage confirmation screen will be displayed. Enter the login ID and password of the KING OF TIME plenipotentiary administrator, and click [Accept].
* If the correct ID and password are not entered, an error will occur.
When linking "custom data items"
When importing "custom data items" created on the KING OF TIME side into freee, also set the following.
1. Click [Attendance]> "Import / Output Attendance Data: Import Attendance Data" at the top of the freee screen.
2. Click the KING OF TIME tab.
3. Click [Show KING OF TIME linkage settings].
4. The freee item is displayed on the left side, and the KING OF TIME item is displayed on the right side. You can select which item of KING OF TIME to import, so select the "custom data item" you want to import.
* "Time zone classification" cannot be selected.
5. When the settings are complete, click [Save settings for imported items] at the bottom left. The settings will be saved and will not be required from the next time onwards.
Data linkage between systems
1. Click [Attendance]> "Import / Output Attendance Data: Import Attendance Data" at the top of the freee screen.
2. Click the KING OF TIME tab.
3. Click [Show KING OF TIME attendance data] to load the data.
4. The attendance that was linked will be displayed, so click [Import].
5. When the import is completed, the screen will change to the "Attendance list" screen.
please note
This work cannot be done during the Web API time limit.
Time limit 8: 30-10: 00/17: 30-18: 30
Cooperation item
Each item of KING OF TIME and freee corresponds and cooperates as follows.
Employee data linkage
Employee data other than "Employee Code" will not be linked.
No. | KING OF TIME | freee |
---|---|---|
1 | Employee code | employee number |
supplement
Employee data other than "employee code" cannot be automatically linked, but it is possible to process the CSV file exported from KING OF TIME and import it into freee.
1. Click freee Home> Employees> Bulk Registration / Output.
2. Click "Bulk new employee registration (import)".
3. Select the CSV file you created and click [Upload].
Attendance data linkage item
* Items on the freee side may have different names depending on the screen.
When freee's "working hours system" is "fixed working hours system"
No. | KING OF TIME | freee |
---|---|---|
1 | Weekday clock-in (days) + Time-off clock-in (days) | Working days |
2 | Total work | Total working hours |
3 | Fixed hours | Scheduled working hours |
4 | Overtime | Legal overtime hours |
5 | Overtime hours + Late night overtime (hrs) + Fixed Non-legal Holiday(hrs) + Extra Hours on Non-legal Holiday (hrs) + Non-legal time-off overtime (hrs)+ Fixed Late-night hours on Non-legal Holiday + Late-night Extra Hours on Non-legal Holiday + Non-legal time-off late night overtime (hrs) ※1 | Overtime hours |
6 | Fixed Legal Holiday (hrs)+ Extra Hours Legal Holiday (hrs) + Legal time-off overtime (hrs)+ Fixed Late-night hours on Legal holiday + Extra Late-night Hours on Legal holiday + Legal time-off late night overtime (hrs) ※2 | Holiday working hours |
7 | Fixed Late-night hours + Extra Late-night Hours + Late night overtime (hrs) + Fixed Late-night hours on holiday + Extra Late-night Hours on Holiday + Time-off late night overtime (hrs) ※3 | Midnight working hours |
8 | Late in+ Early out | Early departure and late arrival time |
9 | Number of absentee days | Number of absentee days |
please note
Only "number of days absenteeism" is linked to the number of days of leave taken. If you want to put "Number of days of paid holidays" in freee, you need to import it as CSV data or enter it directly in freee.
When freee's "working hours system" is "flex system"
No. | KING OF TIME | freee |
---|---|---|
1 | Employee code | Employee code |
2 | Weekday clock-in (days) + Time-off clock-in (days) | Working days |
3 | Total work | Total working hours |
4 | Fixed hours | Scheduled working hours |
5 | Overtime | Legal overtime hours |
6 |
Overtime hours + Late night overtime (hrs) + Fixed Non-legal Holiday(hrs) + Extra Hours on Non-legal Holiday (hrs) + Non-legal time-off overtime (hrs)+ Fixed Late-night hours on Non-legal Holiday + Late-night Extra Hours on Non-legal Holiday + Non-legal time-off late night overtime (hrs) ※1 |
Overtime hours |
7 |
Fixed Legal Holiday (hrs)+ Extra Hours Legal Holiday (hrs) + Legal time-off overtime (hrs)+ Fixed Late-night hours on Legal holiday + Extra Late-night Hours on Legal holiday + Legal time-off late night overtime (hrs) ※2 |
Legal holiday time |
8 | Fixed Late-night hours + Extra Late-night Hours + Late night overtime (hrs) + Fixed Late-night hours on holiday + Extra Late-night Hours on Holiday + Time-off late night overtime (hrs) ※3 | Midnight working hours |
9 | Late in | Late time |
10 | Early out | Early leave time |
11 | Paid vacation Obtained (days) | Number of paid acquisition days |
12 | Weekday clock-in (days) | Scheduled number of working days |
13 | Non-legal time-off clock-in (days) | Scheduled holiday work days |
14 | Legal time-off clock-in (days) | Legal holiday work days |
15 | Absenteeism Obtained (days) | Number of absentee days |
16 | Late in count | Days late |
17 | Early out count | Number of early departures |
18 | Calculated on freee side Scheduled working hours for the applicable payment month-Total working hours (0 if less than 0) However, if a custom data item is set, that will be prioritized and adopted. |
Shortage time |
When freee's "working hours system" is "discretionary labor system"
No. | KING OF TIME | freee |
---|---|---|
1 | Employee code | Employee code |
2 | Weekday clock-in (days) + Time-off clock-in (days) | Working days |
3 | Total work | Total working hours |
4 | Fixed hours | Scheduled working hours |
5 | Overtime | Legal overtime hours |
6 | Overtime hours + Late night overtime (hrs) + Fixed Non-legal Holiday(hrs) + Extra Hours on Non-legal Holiday (hrs) + Non-legal time-off overtime (hrs)+ Fixed Late-night hours on Non-legal Holiday + Late-night Extra Hours on Non-legal Holiday + Non-legal time-off late night overtime (hrs) ※1 | Overtime hours |
7 | Fixed Legal Holiday (hrs)+ Extra Hours Legal Holiday (hrs) + Legal time-off overtime (hrs)+ Fixed Late-night hours on Legal holiday + Extra Late-night Hours on Legal holiday + Legal time-off late night overtime (hrs) ※2 | Legal holiday time |
8 | Fixed Late-night hours + Extra Late-night Hours + Late night overtime (hrs) + Fixed Late-night hours on holiday + Extra Late-night Hours on Holiday + Time-off late night overtime (hrs) ※3 | Midnight working hours |
9 | Late in | Late time |
10 | Early out | Early leave time |
11 | Paid vacation Obtained (days) | Number of paid acquisition days |
12 | Weekday clock-in (days) | Scheduled number of working days |
13 | Non-legal time-off clock-in (days) | Scheduled holiday work days |
14 | Legal time-off clock-in (days) | Legal holiday work days |
15 | Absenteeism Obtained (days) | Number of absentee days |
16 | Late in count | Days late |
17 | Early out count | Number of early departures |
18 | Calculated on freee side Scheduled working hours for the applicable payment month-Total working hours (0 if less than 0) However, if a custom data item is set, that will be prioritized and adopted. |
Overtime work subject to payment |
※1
If there is no "Extra Hours on Non-legal Holiday (hrs)" or "Non-legal time-off overtime (hrs)", it will be " Fixed Non-legal Holiday(hrs) ". If there is no "Fixed Late-night hours on Non-legal Holiday", "Late-night Extra Hours on Non-legal Holiday", or "Non-legal time-off late night overtime (hrs)", it will be "Non-legal time-off late night (hrs)".
※2
If there is no "Extra Hours Legal Holiday (hrs)" or "Legal time-off overtime (hrs)", it will be "Fixed Legal Holiday (hrs)". If there is no "Fixed Late-night hours on Legal holiday", "Extra Late-night Hours on Legal holiday" or "Legal time-off late night overtime (hrs) ", it will be "Legal time-off late night (hrs)".
※3
If there is no "Fixed Late-night hours" or "Extra Late-night Hours", it will be "Late night hours". If there is no "Fixed Late-night hours on holiday", "Extra Late-night Hours on Holiday", or "Time-off late night overtime (hrs) ", it will be "Late-night hours on holiday".