Skip to main content

What is "Including non-legal holidays in overtime calculation"?

◆ Settings > Employees > Employee type settings > [Edit] or [New registration]> Detailed items in the "Leave-related" category> "Discretionary vacation time's overtime calculation".

 

In this item, select whether to include leave calculation in overtime calculations. (Please refer to here for "leave discretionary (hrs) ".)

____.png

Table of contents

 

Details

1. Do not include

If the total of actual work only (excluding vacation time) exceeds the overtime start time, the overtime is then recorded.

 

2. Include (not included in overtime)

Overtime is included when the total time including vacation discretionary (hrs)  exceeds the overtime start time. However, if the vacation discretionary (hrs) itself exceeds the overtime start time, that time will not be included in the overtime work.

 

3. Include (include in overtime)

Overtime is included when the total time including vacation discretionary (hrs)  exceeds the overtime start time. Even if the vacation discretionary (hrs) itself corresponds to the overtime start time excess, the time is counted as overtime work.

*It also applies to overtime hours that are applied due to modified work settings.

 

Example

Example 1)

  • Overtime start time: Work over eight hours a day is considered overtime
  • Start time………………14:00
  • End time………………19:00
  • Leave discretionary (hrs) when taking a half-day off...4 hours

 

In the example from the above settings, I will explain the calculation method when "AM holidays" is applied.

 

When you set do not include

The total work time is the sum of the half day leave  (4 hours) and the actual work time (5 hours). Since half day leave is not included in the overtime calculation, it is treated as not exceeding the overtime start time and no overtime time is generated.

 

  • Total hours worked: 9 hours
  • Fixed hours... 9 hours
  • Overtime hours... 0 hours

  

When you set Include (not included in overtime)

Or

When you set Include (include in overtime)

When selected:

The total work time is the same as the total vacation time (4 hours) and the actual work time (5 hours). Since the time considered as vacation is included in the overtime calculation, it is treated as exceeding the overtime start time, and overtime time be generated.

 

  • Total hours worked: 9 hours
  • Fixed hours... 8 hours
  • Overtime hours... 1 hours

 

Example 2)

  • Overtime start time: Work over eight hours a day is considered overtime
  • Paid leave (full day  leave) vacation discretionary (hrs)…9 hours

 

In the example for the above settings, I will explain the calculation when "paid leave" is applied.

 

When you set do not include

Overtime hours do not occur.

 

When you set Include (not included in overtime)

The overtime work start time does not correspond to the overtime work hours, because it is considered as vacation time itself .

  • Total hours worked: 9 hours
  • Fixed hours... 9 hours

 

 

When you set Include (include in overtime)

When the leave discretionary (hrs) itself corresponds to the overtime start time excess, the time is counted as overtime.

  • Total hours worked: 9 hours
  • Fixed hours... 8 hours
  • Overtime hours... 1 hours

  

Example 3)

  • It uses the variable working hours function on a weekly basis and sets the criterion time for the week to 40 hours.
  • By Friday, he has taken 5 days of paid leave, and 8 hours x 5 days = 40 hours are recorded as unscheduled working hours.
  • Saturday (last day) 4 hours without work, 4 hours work

 

I will explain the calculation results in the above case.

 

When you set do not include

  • Total hours worked: 48 hours
  • Fixed hours... 48 hours
  • Overtime hours... 0 hours

 

When you set Include (not included in overtime)

On Saturday (the last day), the vacation discretionary (hrs) itself falls under the criterion time, so 4 hours on this day will not be counted as overtime.

  • Total hours worked: 48 hours
  • Fixed hours... 44 hours
  • Overtime hours... 4 hours

 

When you set Include (include in overtime)

  • Total hours worked: 48 hours
  • Fixed hours... 40 hours
  • Overtime hours... 8 hours
 
Was this article helpful?
1 out of 7 found this helpful