How do I change my schedule or apply for leave?

This section will explain how to change the schedule from the employee screen (time card) and apply for leaves.

 

The setting method varies depending on whether the vacation acquisition method uses patterns or vacation divisions, so please check this article to see which one applies to your company before proceeding with the setting.

 

How to apply

There are two ways to apply.

 

When using vacation method "use pattern"

 

When using vacation method "use leave type"

 

When using vacation method "use pattern"

Apply for one month at a time (collective)

Apply for a schedule change or leave application. I will explain the procedure to apply for one month at a time.
Click [Schedule request] on the time card screen.

 

Detailed description

(1)[Return] button
Cancels the request and returns to the previous screen.

(2)[Apply] button
Request changes.

(3) Schedule application
Enter the application details.

 

Item name Description
Clock in/ Clock out
The time recorded on the day is displayed.
Current schedule The currently applied schedule is displayed.
Request schedule Select the schedule pattern of the day you want to change the schedule.
Work day type You can select the work day type (weekdays, legal holidays, non-legal holidays).
Unless otherwise specified, "No change" is set
Half-day vacation type Get half-day leave (morning or afternoon rest).
Request message Enter the reason for application. Click the [Input] button to open the input field. This message will be confirmed by the administrator along with the application details.

 

*Depending on the company settings, you may be required to upload a file when applying for vacation. You can upload medical certificates etc. in image or PDF format.

Click Choose File and select the file to upload. After selecting the file, apply as usual.

 

How to apply

Please enter the application details and click the [Apply] button to apply.

 (1)I want to change the schedule
Select the changed pattern in the "Request schedule" column for the relevant day. Click the [Enter] button in the "Request message" to open the message input field . Enter a message such as the reason for application and apply.

 

 (2)I want to get a full-day vacation
Select the leave pattern (holiday, paid leave, etc.) in the "Request Schedule" field on the day you want to take leave. When you click the [Input] button of "Request message", the message input field opens.Please enter a message such as the reason for application and apply.
*If the vacation pattern you want to obtain is not displayed, or if you cannot apply due to insufficient remaining number , please contact your attendance manager.

 

(3)I want to take a half-day vacation
Select the "Half-day vacation" of the day you want to take vacation (AM holidays, PM holidays, etc.).
* At this time, do not select a vacation pattern in the "Request schedule" field. Set "No change" in the "Request schedule" field, or select the work pattern that was supposed to work.
When you click the [Input] button of "Request message", the message input field opens. Enter a message such as the reason for application and apply.

Return to top of screen

 

Apply by day (details)

Request a schedule change and leave requests with "Schedule request" in the time card screen. This section explains how to do so by day. 

 

Detailed description

(1)[Return] button
Cancels the request and returns to the previous screen.

(2)[Schedule request] button
Request changes.

(3) Time-record data
Displays the attendance data.

(4) Edit schedule
Edit the schedule.

 

Item name Description
Pattern When you select a pattern, the scheduled time registered in the pattern is applied. You can also enter each item directly.
Clock-in/out schedule Scheduled times for "clock-in" and "clock-out".
Work hours This is the to calculating attendance outside of work. Work before the start time and after the end time is not included in the calculation result.
Break schedule The break time is from "Start break" to "End break".
Click the [Add Break Schedule] button to add an input field.
Break schedule hours It is automatically calculated as a day's break time.
Work day type Determine if it is a regular work or off-day work.
You can select from “weekdays”, “non-legal holidays”, and “legal holidays”.
Half-day vacation type Get half-day leave (morning or afternoon rest).
Clock-in division Shows the division where you worked. The division name of the time record that was last recorded is automatically reflected.
Auto break Apply if you cannot get the scheduled break.
Request message Enter the notes or reason for application.
This message will be approved by the administrator along with the application details.

 

* Depending on the company settings, you may be required to upload a file when applying for leave. You can upload medical certificates, etc. in image or PDF format.

Click Choose File and select the file to upload. After selecting the file, apply as usual.

 

How to apply

Enter the application details and application message, and click the [Schedule Request] button.

 

When using vacation method "use leave type"

Apply for one month at a time (collective)

Apply for a schedule change or vacation. I will explain the procedure to apply for one month at a time.

 

Click [Schedule request] on the time card screen.

image_36.png

 

Detailed description

image_37.png

 

(1)[Return] button
Cancels the request and returns to the previous screen.

(2)[Apply] button
Request changes.

(3) Schedule application
Enter the application details.

Item name Description
Clock in/ Clock out
The time recorded on the day is displayed.
Current schedule The currently applied schedule is displayed.
Request schedule Select the schedule pattern of the day you want to change the schedule.
Work day type You can select the work day type (weekdays, legal holidays, non-legal holidays).
Unless otherwise specified, "No change" is set.
Vacation schedule Select full-day vacation or half-day vacation (such as AM half-holiday or PM half-holiday).
Request message Enter the reason for application. Click the [Input] button to open the input field. This message will be confirmed by the administrator along with the application details.

 

*Depending on the company settings, you may be required to upload a file when applying for vacation. You can upload medical certificates etc. in image or PDF format.

Click Choose File and select the file to upload. After selecting the file, apply as usual.

image_38.png

 

How to apply

Please enter the application details and click the [Apply] button to apply.

image_39.png

 (1)I want to change the schedule
Select the changed pattern in the "Request schedule" column for the relevant day. Click the [Enter] button in the "Request message" to open the message input field . Enter a message such as the reason for application and apply.

 

 (2)I want to take a vacation
Select the vacation category (paid leave, substitute leave, etc.) in the "Vacation schedule" column for the day you want to take a vacation. Click the [Enter] button of "Application message" to open the message input field.Please enter a message such as the reason for application and apply.
*If the vacation pattern you want to obtain is not displayed, or if you cannot apply due to insufficient remaining number , please contact your attendance manager.

 

(3)Vacation unit to select
Select the "unit" of the vacation you want to take (full-day vacation, AM half-holiday, etc.). Click the [Enter] button of "Application message" to open the message input field. Enter a message such as the reason for application and apply.

Return to top of screen

 

Apply by day (details)

Request a schedule change and leave requests with "Schedule request" in the time card screen. This section explains how to do so by day. 

image_40.png

 

Detailed description

image_41.png

(1)[Return] button
Cancels the request and returns to the previous screen.

(2)[Schedule request] button
Request changes.

(3) Time-record data
Displays the attendance data.

(4) Edit schedule
Edit the schedule.

Item name Description
Pattern When you select a pattern, the scheduled time registered in the pattern is applied. You can also enter each item directly.
Clock-in/out schedule Scheduled times for "clock-in" and "clock-out".
Work hours This is the to calculating attendance outside of work. Work before the start time and after the end time is not included in the calculation result.
Break schedule The break time is from "Start break" to "End break".
Click the [Add Break Schedule] button to add an input field.
Break schedule hours It is automatically calculated as a break time of the day.
Work day type Determine if it is a regular work or off-day work.
You can select from “weekdays”, “non-legal holidays”, and “legal holidays”.
Leave type Select a vacation and select the unit to be taken (full-day vacation, AM half-holiday, PM half-holiday, hourly vacation).
Clock-in division Shows the division where you worked. The division name of the time record that was last recorded is automatically reflected.
Auto break Apply if you cannot get the scheduled break.
Request message Enter the notes or reason for application.
This message will be approved by the administrator along with the application details.

 

*Depending on the company settings, you may be required to upload a file when applying for vacation. You can upload medical certificates etc. in image or PDF format.

Click Choose File and select the file to upload. After selecting the file, apply as usual.

image_42.png

 

How to apply

Enter the application details and application message, and click the [Schedule Request] button.

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