What is "employee type settings"?
Create employee types such as "regular employee" and "part-time job" and make detailed settings for different type
Settings
From Settings> Employees> Employee type settings
[Create new]
Create a new employee type
[Edit]
Edit the created employee type. Even if you change the contents related to the work summary of the employee type the past data will not be recalculated as it is. To reflect the changed contents in the past work data, recalculate attendance data .
[Delete]
Delete the employee type. If there is an employee in that employee type, you cannot delete it.
[Display order setting]
Employee type are usually displayed in ascending order of "Employee type code", but you can also set the display order from this button.
There is no limit to the number of employee types.
Create new screen
Click [Create new] or [Edit] to open the registration screen. After entering the information, click the [Save] button to save the settings.
Setting items (table of contents)
In the upper right corner of the category
Click the button to expand the detailed items.
* In the third column of the table below, "Basic" and "Details" indicate which item is displayed.
- Basic information
- Workstyle
- Break related
- Night work
- Calculate day's overtime work
- Weekly Overtime Total
- Monthly overtime work summary
- Schedule
- Attendance (visit)
- Leave related
- Advanced features
Basic information
Enter the basic information for the employee type settings.
| Item name | Description | display |
|---|---|---|
| Employee type code | Register the code that identifies the employment classification. Please enter within 10 characters. Duplicate codes cannot be registered. * All menus ＞ Export / Import ＞ Data entry ＞ Required when registering employees by CSV import. |
Basic |
| Employee type name | Create the name of the employee type. Please enter within 20 characters. | Basic |
| Closing date | Set the deadline for attendance. You can select from 1st to the end of the month. For example, if you select "15th", the time card will be displayed from 16th to the 15th of the following month. | Basic |
| Daily contract work hours |
This value is used as follows:
|
Details |
| Discretionary Overtime of the Month | If you have introduced a monthly overtime system, set the number of deemed overtime hours. Using the "Custom data item setting" function, you can calculate the overtime hours-monthly overtime hours. | Details |
| Wk. closing date | Set the day that will be the closing day of the week. For example, if you select "Saturday", when displaying by week, it will be displayed in the range from Sunday to Saturday. | Details |
| Display language | Set the display language of the employee screen (time card) and My recorder. You can select from the following.
|
Details |
Return to setting items (table of contents)
Workstyle
It is a setting item related to work styles such as variable working labor.
| Item name | Description |
|---|---|
| Workstyle |
You can choose between regular work and modified work system.
If you select "Variable working hours system", the following three options will be displayed.
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* The three options when selecting the variable labor system are displayed only when the following environment settings are made. If you would like to change the settings, please contact the support center.
- The vacation request method is " use leave type "
- Holiday aggregation items are divided into "legal holidays" and "non-statutory holidays", and "midnight non-scheduled" is aggregated.
- "Overtime" and "overtime" of legal holidays and non-statutory holidays are totaled
Return to setting items (table of contents)
Break related
This is a setting item related to the aggregation of breaks.
| Item name | Description | display |
|---|---|---|
| Time record for break | A time record break is a break time calculated by an employee's time record. When this item is set to "Not Allowed", it is controlled so that it is not possible to perform start break and end break | Basic |
| Break (hrs) 1～3 |
You can set to automatically get a break according to the length of working hours. For example, if you have to give a 45-minute break when you work more than 6 hours, you can set a break of 45 minutes per 361 minutes of work so that the break is automatically calculated. Click the [Add break] button to add a break setting item. | Basic |
| Priority of Employee type break to subtract from |
Set which time item to subtract the automatic break set in the above-mentioned "Break time 1 to 3" from. This setting is also applied to the "scheduled break time" of the schedule. | Details |
| Break time |
There are three ways to get a break, A Time record break ... Employees record break B Schedule break …Set by schedule. C Automatic breaks …Set in “Break time 1 to 3” in the employee type settings. Set the priority when these breaks occur at the same time.
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Details |
Return to setting items (table of contents)
Night work
Settings regarding late-night work.
| Item name | Description | display |
|---|---|---|
| Late-night work hours | Working hours generated during this time will be separately accounted for as "Fixed Late-night", "Late-night Extra Hours", "Late night Overtime", or "Fixed Late-night Holiday ", "Extra hours Late-night Holiday, and "Late night Holiday Overtime". The input format is "hh:mm" or "hhmm". Please enter in half-width characters. | Basic |
| Extra late-night work hours classification |
Set the method for overtime work hours that occur in the middle of the night. Select either late-night hours or extra late-night hours. | Details |
Return to setting items (table of contents)
Calculate day's overtime work
Settings related to overtime.
| Item name | Description | display |
|---|---|---|
| Overtime start time | If the working hours of a day exceed the time set here, it will be counted as overtime hours. Check the check box and then enter the overtime start time. If you want to work overtime when the schedule is exceeded, select the check box in the lower row. |
Basic |
| Basic overtime limit | * Displayed when using the overtime limit function. Set whether to record overtime hours unconditionally or display with application approval. This setting does not apply to overtime worked that is accounted for by modified work. |
Details |
| Overtime (cumulative) time for early-in |
When you go to work earlier than the scheduled time, set whether to work overtime after "overtime start time" from the time of time record, or overtime after "overtime start time" from scheduled work time. | Details |
| Overtime (cumulative) time when late-in |
When you are late, set whether to work overtime after "overtime start time" exceeds from the time of clock-in, or overtime after "overtime start time" exceeds scheduled work time. | Details |
| Extra Hours Work start time |
This system calculates non-scheduled working hours that do not correspond to overtime/late-night as "extra hours(overtime hours)". However, by setting this item, extra hours hours will be counted even if the schedule is not registered. If you can register the daily schedule, this setting is not necessary. |
Details |
| Extra Hours Work allocation type: |
Set the handling method when extra hours occur. If you do not want to count it as extra hours as it is, you can set either “Fixed” or “Overtime”. |
Details |
Return to setting items (table of contents)
Weekly Overtime Total
This item relates to overtime hours for the week.
| Item name | Description |
|---|---|
| Weekly Total [ Weekly legal working hours | If the working hours for a week exceed the hours set here, they will be counted as overtime hours. |
Return to setting items (table of contents)
Monthly overtime work summary
This category is displayed when the "Variable Working Hours" or "additional overtime counting function" is used .
| Item name | Description |
|---|---|
| Overtime under variable working hours | * Displayed when using the variable working hours function. Make settings for the " Variable working hours system " that calculates overtime on a weekly or monthly basis. Click the [Set] button to move to the detailed registration screen. |
| Overtime | * Displayed when using the premium overtime function. If the monthly total of overtime hours exceeds the set value, it is included in the " overtime hours ". |
Return to setting items (table of contents)
Schedule
It is a setting item related to the schedule.
| Item name | Description | display |
|---|---|---|
| Days to apply Auto schedule |
Set the number of days that the schedule registered in the automatic schedule settings is automatically registered. | Basic |
| Handling of work before clock-in schedule |
Set whether to count up before the scheduled work time. | Basic |
| Handling of work time after Clock-out schedule |
Set whether to count after the scheduled time of work. If you want to record overtime, select "Treat as attendance". | Basic |
| Discretionary-rounding of
clock-ins before scheduled time
|
Time record up to ◯ minutes before scheduled work time can be treated as the same time as scheduled work time. You can specify up to 30 minutes. For example, if it is set to 10 minutes ago, if the scheduled work time is 9:00, the attendance stamp from 8:50 to 9:00 will be regarded as being recorded at 9:00 and the attendance will be calculated. This deemed rounding is performed only when calculating attendance, and the time record of attendance is recorded as is. |
Details |
| Discretionary rounding of
Clock-outs after scheduled time
|
It is possible to handle the time record until ◯ minutes before the scheduled clock-out time as the same as the scheduled clock-out time. You can specify up to 30 minutes. For example, if it is set to 10 minutes later, if the scheduled departure time is 18:00, the attendance record from 18:00 to 18:10 will be regarded as being recorded at 18:00 and the attendance will be calculated. This deemed rounding is performed only when calculating attendance, and the time record of attendance is recorded as is. |
Details |
| Handling of clock-ins
coinciding with scheduled time
|
When you are late for work at the same scheduled time Select "Treat as time record". *Please note that if you "treat as late-in time record", the time record that was treated as the scheduled time will be late if you choose "Rounding round attendance before scheduled time". |
Details |
Return to setting items (table of contents)
Attendance (visit)
This category is displayed when the "Edit aggregate function " is used. (This is a function that aggregates the working hours in each department when working in multiple departments per day)
*In order to use the "Mobile Attendance Function", internal settings by the support center are required.
| Item name | Description | display |
|---|---|---|
| About off-site handling |
When the division recorded with the start of clock-in and the division recorded with the clock-out are different, set which of the division outside hours and count it as the working hours. | Basic |
| Calculation method for attendance (visit) total hours |
Set the calculation method for the total value of the working hours per day when you are out and about.
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Basic |
| Standard entry format for work edit |
* Displayed when using the edit aggregation schedule function. Set the display of the schedule edit column on the work data edit screen.
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Details |
Return to setting items (table of contents)
Leave related
This is a setting item regarding leave.
| Item name | Description | display |
|---|---|---|
| Paid leave | * Displayed when using the paid leave grant function. Set the timing of paid holidays and the number of days of paid holidays. Click the [Paid leave-related settings] button to move to the paid leave-related settings screen. Click here for details. |
Basic |
| unit for vacation (by hour) |
*Displayed when you are permitting to take hourly leave. Time Set how many hours you want to get leave The minimum unit is 1 hour. |
Details |
| Addition to Fixed time when obtaining half-day or hourly leave |
Set whether to treat the time corresponding to the vacation as a predetermined time when you get a half-day leave or hourly leave. The vacation category checked is treated as fixed time when a half-day leave/time leave is taken. | Details |
| Discretionary vacation time's overtime calculation |
* Depending on the internal settings, the item name may be displayed as "Excluded overtime / overtime calculation". When calculating overtime hours, set the handling of deemed vacation hours added to the specified hours.
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Details |
| Increase/Decrease of Medical leave leaves when Working days on holiday is taken |
Set whether to give subsidized leave by working on holidays. You can set common settings in Settings> Schedule> [Leave type settings], but if you want to change the behavior for each employee type settings, set this item. |
Details |
| Setting the time without vacation | * Displayed when the vacation acquisition method "vacation classification method" is used. Set whether to calculate the vacation deemed time. You can make common settings in Settings> Schedule> [Vacation Category Settings], but if you want to change the operation for each employment category, set in this item. | Details |
Return to setting items (table of contents)
Advanced features
You can make more advanced settings related to time management and aggregation. "Rounding" settings for clock-in and counting are included in the advanced features. Click the category name to expand the setting item.
| Item name | Description |
|---|---|
| Time-record edit by employee Time record edit |
If you allow this setting, each employee will be able to edit the time record directly from their time card screen. If you want to make stamp corrections by approving the application, please specify "Do not allow". |
| Detect Attendance data error at Discretionary work: |
In this system, an error will occur if duplicate time record exists on the day when the "deemed work pattern" assigned. If you select "Don't detect attendance data error" in this item, you can leave the time record without making an error even in the above cases (the time record at this time does not affect the time evaluation). .. |
| Time-card custom Output format |
You can export a PDF timecard from the [Timecard output] item in All menus> Daily data> Timecard, but you can change this layout for each employee type |
| Rounding unit of Time record |
Set the rounding for the time stamp of attendance and departure. Attendance stamps will be rounded up, and departure stamps will be rounded down. * This setting rounds the total result, but the recorded time stamp is displayed as it is. |
| Time-record round off condition time | When the above-mentioned “rounding unit for clock-in/out time record” is set. Set the base time for rounding.
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| Rounding unit for monthly data | Rounding is set for the aggregated value for one month. For example, if you set 30 minutes, for example 170 hours 25 minutes working time will be treated as 170 hours 0 minutes. When checked, it will be rounded up and will be treated for 170 hours and 30 minutes. When "Toku 60" is set, it is rounded down when the fractional value is 1 to 29 minutes, and rounded up to 1 hour when it is 30 to 59 minutes. The check after the unit is not relevant for this unit. |
| Daily data round unit | Set the rounding for the aggregated value of days. Please use it when you make detailed settings such as rounding up the fraction resulting from getting a break by clock-in. |
| Daily data lower validity limit: |
Set the minimum amount when displaying the aggregated value. Aggregated results smaller than the number entered here will not be displayed. |
| Apply round off/minimum (hrs) limit | Set whether to apply rounding not only to the aggregation result but also to the schedule time when the following two conditions are met.
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| Break start/end round off unit |
Rounding is set for the start break and end break schedules. The break start time will be rounded down, and the break end will be rounded up. |
| Round off timing for time-record break time: |
When rounding the break time in "Rounding unit of daily data", Set when to round the rest time.
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