* Currently, there are two types of vacation acquisition methods: vacation pattern usage type and leave type usage . The settings differ depending on which method you are using, so first check the article below to see which one your environment corresponds to.
* The default when issuing an account after June 16, 2020 is "Use leave type setting".
Reference article: How to apply leaves. How can you distinguish between "use pattern" and "use leave type"?
Table of contents
When using vacation method "use pattern"
Schedule pattern type
There are three types of schedule patterns, each with different functions.
| Item name | Description |
|---|---|
| Normal work pattern | Create the pattern of regular/normal scheduled work time. By setting the scheduled time, it is possible to detect late-in and early-out. You can also set the scheduled break time. |
| Discretionary work pattern | Even if there is no time record data, it will be counted as if recorded at the scheduled time. It is suitable for totaling out of office and business trips. |
| All-day vacation pattern |
The day is considered leave and the number of days taken for leave is counted. |
Register the created schedule pattern on each applicable day of each employee from the menu below.
- Settings ＞ Schedule ＞ Auto schedule setting
- All menus ＞ Schedule management
Settings
From " Settings"> Schedule > Pattern settings on the home screen, make new registrations and edits.
[Create new]
Register a new schedule pattern.
[Edit]
Edit the registered schedule pattern. Even if you change the contents of the schedule pattern used in the past work data, the past data will not be recalculated.
To reflect the changes in the past work data, recalculate the attendance data .
[Delete]
Delete the schedule pattern. The schedule pattern assigned as the schedule for the future day cannot be deleted, so cancel the registration before deleting it.
Even if you delete a pattern, the schedule and aggregation results for the days when the pattern was applied in the past are maintained.
Create new screen
Click [New Registration] or [Edit] to open the registration screen. After entering the information, click the [Edit] button to save the settings.
1. Setup items for normal work pattern
Click the [Details] button in the upper right of the category to expand the detailed items.
Basic information
| Item name | Description | display |
|---|---|---|
| Schedule pattern code | Set the code that identifies the pattern. Please enter 3 to 10 alphanumeric characters.
|
Basic |
| Pattern name | Set the pattern name. Please enter within 20 characters. *If double-byte/half-byte characters are mixed, they may not be displayed correctly when outputting to PDF. |
Basic |
| Schedule type | Select "Normal work". | Basic |
| Pattern color | Select a pattern color. You can set the background color and text color respectively. It is used to display colors on patterns on the schedule management screen. | Basic |
| Divisions that will be applied | Set the department/division that can use this schedule pattern. Employees who are not set are restricted from being able to assign the pattern. In addition, employees who are not set up cannot refer to the pattern. |
Details |
| Employee type used | Can I hide the "Start Break" and "End Break" buttons on the time recorder? Employees in the employee type that are not set are restricted from being able to assign the pattern. In addition, the employee of the employee type that is not set cannot refer to the pattern. |
Details |
Schedule
| Item name | Description | Display |
|---|---|---|
| Scheduled to clock-in(core time start time) | Enter the scheduled work time. If you go to work later than this, you will be late. | Basic |
| Scheduled to clock-out (core time end time) | Enter the scheduled time to leave work. If you leave work earlier than this, you will leave early. | Basic |
| Late / early leave judgment | If set to "Disabled", late arrival and early departure will not be calculated. | detail |
| Work start time limit | Set the range for attendance calculation. Even if the work is stamped before the work start time limit, the working hours will be recorded only from this time limit. * Set when early departure is not counted. Click here for details . |
detail |
| End of work time limit | Set the range for attendance calculation. Even if you leave the office after the end of work, the working hours will only be counted up to this time. * If you want to record overtime, please do not fill in this field. |
detail |
| Discretionary working hours | Select how to calculate the deemed working hours when taking leave. * How to take full-day leave Displayed only in the "Use leave type" environment.
|
detail |
Break schedule
| Item name | Description | Display |
|---|---|---|
| Break setting 1,2,3 |
You can get a break automatically when set the time. If you want to get a break automatically at a fixed time, set this item. Click the [Add Break] button to add an input field. |
Basic |
| Break schedule hours | You can enter the automatic break time in minutes. | Details |
Half-day work
| Item name | Description |
|---|---|
| Add AM work pattern |
Set the schedule for morning work when you get a half day off in the afternoon. You can set a work schedule and breaks separately from all-day work days. This schedule is applied when "PM leave" is set in "Half day vacation" of the day.
|
| Add PM work pattern |
Set a schedule for afternoon work when you get a half day off in the morning. You can set a work schedule and breaks separately from all-day work days. This schedule is applied when "AM leave" is set for "Half day vacation" of the day.
|
Advanced features
Click the category name to expand the setting items.
| Item name | Description |
|---|---|
| Force settings of workday type |
You can select the work day type (weekdays/legal time-off/non-legal time-off) that is forcibly set when this pattern is applied. |
| Time zone |
* This is displayed when the "Time zone type setting function" is used in Settings> Options and the time zone type is registered in Settings> Schedule> Time zone type settings. You can select the time zone indicator that will be forced when the pattern is applied. |
| Substitute work | * This is displayed when you have set the allowance for leave in Settings> Schedule> Leave type settings. You can select the type of leave that will be granted depending on the working hours when the pattern is applied. |
| Time record/ No schedule |
*Settings> Options> "Error work settings" category> "Displayed" is displayed for "With/without time record ". If you do not make an error entry when you do not enter the time and attendance schedule, this pattern will not result in an error even if you do not enter the time and attendance schedule. |
| Remark | Enter a description for this schedule pattern. This is displayed in "Available schedule pattern" in the operation menu when logging in to the employee screen (time card) with a PC. |
2. Setting items for discretionary work patterns
When registering a new pattern, select "Direct visit (discretionary clock-in)", "No-return (discretionary clock-out)" or "Direct/No-return (discretionary clock-in/out)" in the schedule type .
Other edit items are the same as when creating the "normal work pattern".
| Schedule type | function |
|---|---|
| Direct visit (Discretionary clock-in) |
Even if there is no time record schedule, it will be counted as if it was recorded at the scheduled attendance time. If you select this schedule type, "Clock-in schedule (Core time Start time)" cannot be set. No clock-in is required on the day the direct pattern is assigned. Please only clock-out when leaving the office. |
| No-return (Discretionary clock-out) |
Even if there is no time record, it will be counted as if it was recorded at the scheduled time. If you select this schedule type, it will not be possible to set the "clock-out schedule". You do not need to clock-out when leaving the office on the day you assign the no-return (discretionary clock-out) pattern. Please only clock-in work. |
| Direct/No-return (Discretionary clock-in/out) |
Even if there are no clock-in/out, it will be counted as if it was recorded at the scheduled attendance time. It is suitable for work days such as "business trips" where clock-in/out is not possible. When this schedule type is selected, "Clock-in schedule" and "Clock-out schedule" cannot be set. No attendance is required on the day you assign the pattern. The d iscretionary working hours will be counted. |
3. Setting items for all-day leave pattern
When registering a new pattern, select "All day vacation" in "Schedule type". The setting items displayed at this time are as follows. Other items are the same as the regular work pattern.
Leave information
| Item name | Description | display |
|---|---|---|
| Vacation unit | Set the vacation unit. ・All-day leave: You can take one day leave Select this except in special cases. ・All day (half day x 2): Take a day off in the morning, get a day off in the afternoon, etc. Get 0.5 different vacations each day You can create patterns . ・Half day: The day to which this pattern is assigned gets 0.5 days as leave. *Used when you take a day off from the shift where you only work in the morning. (Example: Saturdays> 9: 00 ~ 12: 00 half day work. → I take a day off to take 0.5 days of leave. No work.) Since it is a schedule that does not require work at all and will only be taken during leave, it is not possible to keep a record of time record. If you want to get a half-day leave on the day you work,"Please select " Half-day". You do not need a half-day vacation pattern except in special cases. |
Basic |
| Leave type | Set the vacation indicator that counts the number of days when you assign this pattern. You can create vacation categories in Settings> Schedule> Leave type settings . In the initial state, there are three types of vacation categories: "Paid leave", "Compensatory leave", and "Absence", but if you want to manage other leaves, please create a new one. |
Basic |
| Discretionary Working hours |
On the day of registering the all-day leave pattern, the number of leaves taken is recorded and "Discretionary working hours" can be added to the specified hours. If you want to add the discretionary working hours, enter the hours in this item. If you check Regard "Daily contract hours x 0.5 (round up)" applied to every Employee type or Employee as Discretionary half-day vacation work hours, it will be regarded as "daily contract hours per day". This will override any apparent working hours that you enter numerically. |
Details |
When using vacation method "use leave type"
Schedule pattern type
There are three types of schedule patterns, each with different functions.
* There is no full-day leave pattern for the leave acquisition method "Use leave type".
| Item name | Description |
|---|---|
| Normal work pattern | Create the pattern of regular/normal scheduled work time. By setting the scheduled time, it is possible to detect late-in and early-out. You can also set the scheduled break time. |
| Discretionary work pattern | Even if there is no recorded data, it will be counted as if time recorded at the scheduled time. It is suitable for totaling out of office and business trips. |
Register the created schedule pattern on each applicable day of each employee from the menu below.
- Settings ＞ Schedule ＞ Auto schedule setting
- All menus ＞ Schedule management
Settings
From " Settings"> Schedule > Pattern settings on the home screen, make new registrations and edits.
[Create new]
Register a new schedule pattern.
[Edit]
Edit the registered schedule pattern. Even if you change the contents of the schedule pattern used in the past work data, the past data will not be recalculated.
To reflect the changes in the past work data, recalculate the attendanec data .
[Delete]
Delete the schedule pattern. The schedule pattern assigned as the schedule for the future day cannot be deleted, so cancel the registration before deleting it.
Even if you delete a pattern, the schedule and aggregation results for the days when the pattern was applied in the past are maintained.
Create new screen
Click [New Registration] or [Edit] to open the registration screen. After entering the information, click the [Edit] button to save the settings.
1. Setup items for normal work pattern
Click the [Details] button in the upper right of the category to expand the detailed items.
Basic information
| Item name | Description | display |
|---|---|---|
| Schedule pattern code | Set the code that identifies the pattern. Please enter 3 to 10 alphanumeric characters.
|
Basic |
| Pattern name | Set the pattern name. Please enter within 20 characters. *If double-byte/half-byte characters are mixed, they may not be displayed correctly when outputting to PDF. |
Basic |
| Schedule type | Select "Normal work". | Basic |
| Pattern color | Select a pattern color. You can set the background color and text color respectively. It is used to display colors on patterns on the schedule management screen. | Basic |
| Divisions that will be applied | Set the department/division that can use this schedule pattern. Employees who are not set are restricted from being able to assign the pattern. In addition, employees who are not set up cannot refer to the pattern. |
Details |
| Employee type used | Can I hide the "Start Break" and "End Break" buttons on the time recorder? Employees in the employee type that are not set are restricted from being able to assign the pattern. In addition, the employee of the employee type that is not set cannot refer to the pattern. |
Details |
Plan
| Item name | Description | display |
|---|---|---|
| Clock-in schedule (Core time Start time) |
Enter the scheduled work time. If you come to work later than this, you will be considered late. | Basic |
| Clock-out schedule (Core time End time) |
Enter the scheduled time for clock out. If you leave the office earlier than this, you will be considered early-out. | Basic |
| Late/early leave judgment | If set to "N/A", late-in/early-out will not be recorded. | Details |
| Work fixed start time | Set the time calculation range. Even if you make a time record before the work fixed start time, the working hours will be recorded only from this time limit. Set this when you do not want to count early hours outside of scheduled time. | Details |
| Work fixed end time | Set the time calculation range. Even if you leave the office after the end of working hours, the working hours will be counted only up to this time. If you want to record overtime, do not enter this field. | Details |
Break schedule
| Item name | Description | display |
|---|---|---|
| Break setting 1,2,3 |
You can get a break automatically when set the time. If you want to get a break automatically at a fixed time, set this item. Click the [Add Break] button to add an input field. |
Basic |
| Break schedule hours | You can enter the automatic break time in minutes. | Details |
Half-day work
| Item name | Description |
|---|---|
| Add AM work pattern |
Set a schedule for the morning commute when you take a half-holiday in the afternoon. You can set work schedules and breaks separately from all-day work days. This schedule is applied when "PM half-holiday" is set in "Acquisition unit" of "Leave type" on the vacation acquisition date. |
| Add PM work pattern |
Set a schedule for afternoon commuting when you take half a day off in the morning. You can set work schedules and breaks separately from all-day work days. This schedule is applied when "AM half-holiday" is set in "Acquisition unit" of "Leave type" on the vacation acquisition date. |
Return to top of screen
Advanced features
Click the category name to expand the setting items.
| Item name | Description |
|---|---|
| Force settings of workday type |
You can select the work day type (weekdays/legal time-off/non-legal time-off) that is forcibly set when this pattern is applied. |
| Time zone |
* This is displayed when the "Time zone type setting function" is used in Settings> Options and the time zone type is registered in Settings> Schedule> Time zone type settings. You can select the time zone indicator that will be forced when the pattern is applied. |
| Subsitute work |
* This is displayed when you have set the allowance for leave in Settings> Schedule> Leave type settings. You can select the type of leave that will be granted depending on the working hours when the pattern is applied. |
| Time record/ No schedule |
*Settings> Options> "Error work settings" category> "Displayed" is displayed for "With/without time record ". If you do not make an error entry when you do not enter the time and attendance schedule, this pattern will not result in an error even if you do not enter the time and attendance schedule. |
| Remark | Enter a description for this schedule pattern. This is displayed in "Available schedule pattern" in the operation menu when logging in to the employee screen (time card) with a PC. |
2. Setting items for discretionary work patterns
When registering a new pattern, select "Direct visit (discretionary clock-in)", "No-return (discretionary clock-out)" or "Direct visit/No-return (discretionary clock-in/out)" in the schedule type .
Other edit items are the same as when creating the "normal work pattern".
| Schedule type | function |
|---|---|
| Direct visit (Discretionary clock-in) |
Even if there is no time record schedule, it will be counted as if it was recorded at the scheduled attendance time. If you select this schedule type, "Clock-in schedule (Core time Start time)" cannot be set. No clock-in is required on the day the direct pattern is assigned. Please only clock-out when leaving the office. |
| No-return (Discretionary clock-out) |
Even if there is no time record, it will be counted as if it was recorded at the scheduled time. If you select this schedule type, it will not be possible to set the "clock-out schedule". You do not need to clock-out when leaving the office on the day you assign the no-return (discretionary clock-out) pattern. Please only clock-in work. |
| Direct/No-return (Discretionary clock-in/out) |
Even if there are no clock-in/out, it will be counted as if it was recorded at the scheduled attendance time. It is suitable for work days such as "business trips" where clock-in/out is not possible. When this schedule type is selected, "Clock-in schedule" and "Clock-out schedule" cannot be set. No attendance is required on the day you assign the pattern. The discretionary working hours will be counted. |