This article will explain the concept of "schedule hours" used for overtime calculation and forecasting function.
Table of contents
- What is scheduled work?
- Scheduled work when taking half a day off
- Function to use schedule work
- If you want to check the schedule work easily
What is scheduled work?
Scheduled work is the scheduled working time calculated from "Clock-in schedule / clock-out schedule", "Scheduled break", and "Scheduled break hours".
* The automatic break set in the employee type is not considered (exception is when it is used for the "overtime start time" described in the "function to use the scheduled time" in this article and the "reference time" for the variable work setting . Will be considered).
On the work data edit screen (daily data> select and display the relevant day> [Edit] of the target person), you can check "work / leave schedule", "break schedule", and "break schedule time".
For example, if the following is registered,
- Clock-in schedule ……………… 09:00
- Clock-out schedule ……………… 18:00
- Break start ……………… 12:00
- Break end ……………… 13:00
- Scheduled break time …… No registration
The schedule time is 8 hours, which is the sum of 3 hours from 09:00 to the start of the break and 5 hours from 13:00 to the end of the break to 18:00.
supplement
"Scheduled break time" is used when the time range for taking a break is not fixed.
Scheduled work when taking half a day off
It depends on whether you want to calculate the discretionary leave hours .
If you do not calculate the discretionary leave hours
The scheduled time is the clock-in schedule / clock-out schedule of the "AM work pattern" or "PM work pattern" assigned on the relevant day.
When calculating the discretionary leave hours
The schedule time is the sum of the clock-in schedule / clock-out schedule of the "AM work pattern" or "PM work pattern" assigned on the relevant day and the discretionary working hours when the halfday is taken.
Example 1
How to take leave When taking AM paid leave in the environment of " Use leave type", pattern setting> Half-day work category has the following settings
"Clock-in schedule / clock-out schedule " when going to work in the afternoon ... 14: 00-18: 00
"Discretionary working hours" in the morning and a half holiday ... 09: 00-13: 00
↓ ↓ ↓ ↓ ↓ ↓
The schedule time for taking AM paid leave is the sum of the 4 hours from 14:00 to 18:00 when the employee is scheduled to go to work in the afternoon and the 4 hours from 9:00 to 13:00 when the discretionary working hours are from 9:00 to 13:00. It will be 8 hours.
Example 2
How to take leave When taking AM paid leave in the " Use pattern " environment, pattern setting> Half-day work category has the following settings
"Clock-in schedule / clock-out schedule " when going to work in the afternoon ... 14: 00-18: 00
“Working hours without half a day off” ……… 4 hours
↓ ↓ ↓ ↓ ↓
The scheduled time for taking AM paid holidays is 8 hours, which is the sum of 4 hours from 14:00 scheduled to work in the afternoon to 18:00 scheduled to leave work and 4 hours without working hours in the morning.
Function to use schedule work
Scheduled work is used for the following functions.
"Overtime start time", "reference time" of variable work setting
"Schedule work" is adopted as a reference value for the following items.
* In this case, the scheduled work will take into account the automatic break set in the employee type.
- Employee type setting ＞ Calculate day's overtime work＞ Overtime start time ＞
Work that exceeds the scheduled time is counted as overtime. - Employee type setting ＞ Work style category ＞ Select “Variable working hours system” in working hours ＞ [Variable working hours setting] ＞ Weekly category or monthly category ＞ Base time ＞
Work that exceeds the scheduled time is counted as overtime.
Preliminary function
The schedule work corresponds to the "plan" when using the " preliminary function ".
Output item
The schedule time is used for the following output items.
- Scheduled working hours
- Difference between expected and actual working hours
These items are available in the menu below.
- Export / Import ＞ Data output (export) category ＞ [Daily data [CSV]] output layout creation
- Export / Import ＞ Data output (export) category ＞ [Time card [PDF]] output layout creation
Alert function when "Yearly variable labor system" is set
The schedule time is used for the "list of employees who do not meet the schedule" in the alert function when the " annual variable labor system " is set.
An alert will be displayed when a schedule that does not comply with the law or does not meet the criteria for the specified month is registered, but this is calculated based on the schedule work.
If you want to check the schedule work easily
The schedule work corresponds to the "plan" when using the "preliminary function". Please refer to here and turn on the "preliminary function" to check the scheduled time (= scheduled time).